Secretary - Annis Water Resources Institute
Muskegon, MI Muskegon, MI Full-time Full-time $17.
31 an hour $17.
31 an hour 17 hours ago 17 hours ago 17 hours ago JOB SUMMARY Provides clerical support for the Annis Water Resources Institute.
This position is full-time, 30 hours per week.
ESSENTIAL FUNCTIONS Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems.
Proofread and correct materials; edits grammatical errors.
Performs receptionist duties such as receiving visitors, answering the telephone, taking messages.
Receives, opens, routes mail and may compose responses to standard inquiries.
Maintains filing and/or database and record keeping systems on paper and/or computer.
Prepares reports which may require compiling and computing statistical data.
Disseminates information which may require explanation and interpretation of the university/departments/ divisions' policies and procedures including limited student advising.
Prepares and processes various university forms.
Provides support to AWRI's Outreach and Education program including but not limited to scheduling vessels, coordinating instructional crew, communication with user groups, maintaining user group contact information and ordering instructional supplies.
Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities and events.
Establish and maintain filing and recordkeeping systems.
Inventory and order textbooks, supplies and/or merchandise.
Other related duties as assigned.
NON-ESSENTIAL FUNCTIONS Makes and confirms travel arrangements.
Takes, transcribes and distributes departmental meeting minutes.
Reviews budget reports and reconciles the reports with the department/office's records.
Coordinates special events.
Maintain department's library.
Assist student interns with employment paperwork and use of Ultratime.
REQUIRED QUALIFICATIONS High school graduate or equivalent.
Minimum of two years relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Ability to operate office equipment.
Data entry experience.
Typing and spelling competency.
Possess strong verbal and written communication skills.
Ability to provide quality customer service.
Ability to work under pressure and meet deadlines.
Ability to maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.
PREFERRED QUALIFICATIONS Some college coursework.
Experience in higher education.
SUPERVISION RECEIVED Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
SUPERVISION EXERCISED May be responsible for the coordination of work assignments for student employees.
PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Must have the physical stamina to work long hours and/or more than 5 days per week.
The requirements listed are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Job Category:
Professional Support Staff Job Type:
Full Time (30 hours per week) 10 am - 5 pm, Monday - Friday.
Salary:
C-2 Level.
Minimum starting salary of $17.
31 per hour Campus:
Muskegon Application Deadline:
June 5, 2023 How to Apply:
Please include a cover letter and resume.
The online application will allow you to attach these documents electronically.
On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references.
If you need assistance, call Human Resources at 616-331-2215.
Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems.
Proofread and correct materials; edits grammatical errors.
Performs receptionist duties such as receiving visitors, answering the telephone, taking messages.
Receives, opens, routes mail and may compose responses to standard inquiries.
Maintains filing and/or database and record keeping systems on paper and/or computer.
Prepares reports which may require compiling and computing statistical data.
Disseminates information which may require explanation and interpretation of the university/departments/ divisions' policies and procedures including limited student advising.
Prepares and processes various university forms.
Provides support to AWRI's Outreach and Education program including but not limited to scheduling vessels, coordinating instructional crew, communication with user groups, maintaining user group contact information and ordering instructional supplies.
Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities and events.
Establish and maintain filing and recordkeeping systems.
Inventory and order textbooks, supplies and/or merchandise.
Other related duties as assigned.
Makes and confirms travel arrangements.
Takes, transcribes and distributes departmental meeting minutes.
Reviews budget reports and reconciles the reports with the department/office's records.
Coordinates special events.
Maintain department's library.
Assist student interns with employment paperwork and use of Ultratime.
High school graduate or equivalent.
Minimum of two years relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Ability to operate office equipment.
Data entry experience.
Typing and spelling competency.
Possess strong verbal and written communication skills.
Ability to provide quality customer service.
Ability to work under pressure and meet deadlines.
Ability to maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.
Some college coursework.
Experience in higher education.
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
May be responsible for the coordination of work assignments for student employees.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Must have the physical stamina to work long hours and/or more than 5 days per week.
The requirements listed are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
31 an hour $17.
31 an hour 17 hours ago 17 hours ago 17 hours ago JOB SUMMARY Provides clerical support for the Annis Water Resources Institute.
This position is full-time, 30 hours per week.
ESSENTIAL FUNCTIONS Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems.
Proofread and correct materials; edits grammatical errors.
Performs receptionist duties such as receiving visitors, answering the telephone, taking messages.
Receives, opens, routes mail and may compose responses to standard inquiries.
Maintains filing and/or database and record keeping systems on paper and/or computer.
Prepares reports which may require compiling and computing statistical data.
Disseminates information which may require explanation and interpretation of the university/departments/ divisions' policies and procedures including limited student advising.
Prepares and processes various university forms.
Provides support to AWRI's Outreach and Education program including but not limited to scheduling vessels, coordinating instructional crew, communication with user groups, maintaining user group contact information and ordering instructional supplies.
Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities and events.
Establish and maintain filing and recordkeeping systems.
Inventory and order textbooks, supplies and/or merchandise.
Other related duties as assigned.
NON-ESSENTIAL FUNCTIONS Makes and confirms travel arrangements.
Takes, transcribes and distributes departmental meeting minutes.
Reviews budget reports and reconciles the reports with the department/office's records.
Coordinates special events.
Maintain department's library.
Assist student interns with employment paperwork and use of Ultratime.
REQUIRED QUALIFICATIONS High school graduate or equivalent.
Minimum of two years relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Ability to operate office equipment.
Data entry experience.
Typing and spelling competency.
Possess strong verbal and written communication skills.
Ability to provide quality customer service.
Ability to work under pressure and meet deadlines.
Ability to maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.
PREFERRED QUALIFICATIONS Some college coursework.
Experience in higher education.
SUPERVISION RECEIVED Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
SUPERVISION EXERCISED May be responsible for the coordination of work assignments for student employees.
PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Must have the physical stamina to work long hours and/or more than 5 days per week.
The requirements listed are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Job Category:
Professional Support Staff Job Type:
Full Time (30 hours per week) 10 am - 5 pm, Monday - Friday.
Salary:
C-2 Level.
Minimum starting salary of $17.
31 per hour Campus:
Muskegon Application Deadline:
June 5, 2023 How to Apply:
Please include a cover letter and resume.
The online application will allow you to attach these documents electronically.
On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references.
If you need assistance, call Human Resources at 616-331-2215.
Generates a variety of materials such as reports, memorandums, course syllabi and evaluations, correspondence, forms, and tests using computer systems.
Proofread and correct materials; edits grammatical errors.
Performs receptionist duties such as receiving visitors, answering the telephone, taking messages.
Receives, opens, routes mail and may compose responses to standard inquiries.
Maintains filing and/or database and record keeping systems on paper and/or computer.
Prepares reports which may require compiling and computing statistical data.
Disseminates information which may require explanation and interpretation of the university/departments/ divisions' policies and procedures including limited student advising.
Prepares and processes various university forms.
Provides support to AWRI's Outreach and Education program including but not limited to scheduling vessels, coordinating instructional crew, communication with user groups, maintaining user group contact information and ordering instructional supplies.
Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities and events.
Establish and maintain filing and recordkeeping systems.
Inventory and order textbooks, supplies and/or merchandise.
Other related duties as assigned.
Makes and confirms travel arrangements.
Takes, transcribes and distributes departmental meeting minutes.
Reviews budget reports and reconciles the reports with the department/office's records.
Coordinates special events.
Maintain department's library.
Assist student interns with employment paperwork and use of Ultratime.
High school graduate or equivalent.
Minimum of two years relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Ability to operate office equipment.
Data entry experience.
Typing and spelling competency.
Possess strong verbal and written communication skills.
Ability to provide quality customer service.
Ability to work under pressure and meet deadlines.
Ability to maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.
Some college coursework.
Experience in higher education.
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
May be responsible for the coordination of work assignments for student employees.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Must have the physical stamina to work long hours and/or more than 5 days per week.
The requirements listed are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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